How to Legally Change Your Name in the UK Using a Statutory Declaration
Changing your name in the UK is a straightforward process, and one of the most commonly used legal methods is through a Statutory Declaration Form, also known as a "stat dec." A statutory declaration is a legally binding document that affirms a statement to be true. It is often used for name changes (commonly referred to as a deed poll) or for a Declaration of Solvency.
This article provides a comprehensive guide on how to legally change your name in the UK using a statutory declaration, the steps involved, costs, and legal implications.
What is a Statutory Declaration for a Name Change?
A statutory declaration is a formal statement made in the presence of an authorised person, such as a solicitor, commissioner for oaths, or notary public. By signing a statutory declaration, you are affirming that the information provided is true to the best of your knowledge. It is a criminal offence to knowingly make a false statement in a statutory declaration.
A statutory declaration for a name change allows you to legally adopt a new name and update official documents, such as your passport, driving licence, and bank records.
Legal Requirements for a Statutory Declaration
To change your name legally using a statutory declaration, you must:
- Be at least 16 years old (if under 16, parental consent is required).
- Be a resident of the UK.
- Provide valid identification (e.g., passport or driving licence).
- Make a sworn statement before a solicitor or authorised official.
The solicitor does not provide legal advice on the transaction; their role is solely to witness your declaration in their capacity as an officer of the law.
Steps to Change Your Name Using a Statutory Declaration
The process of changing your name using a statutory declaration involves three main steps:
Step 1: Complete the Statutory Declaration Form
To begin, you must complete a Statutory Declaration Form. The form should include:
- Your Current Name – The full name as it appears on your birth certificate, passport, or any other official document.
- Your New Name – The full name you wish to be known by moving forward.
- Statement of Truth – A declaration affirming that the information is accurate and true.
- Reason for Name Change (optional) – Though not always required, some authorities may ask for the reason behind your name change.
- Prescribed Wording – If advised by a solicitor, any prescribed wording must be included in the document.
Additionally, you must attach:
- A copy of your identification (passport, driving licence, or birth certificate).
- Any prescribed wording required by your solicitor.
- Payment for the service.
Step 2: Meeting with a Solicitor via Video Conference
Once the form is completed, you will need to book a meeting with a solicitor. Many legal services offer video conference meetings for statutory declarations, making the process more convenient. The meeting process includes:
- Attending the video conference with the solicitor.
- Reading out your statutory declaration aloud to affirm its truthfulness.
- Signing the document in the solicitor’s presence while they witness and record the process.
Step 3: Sending the Signed Document
After signing the statutory declaration, you must send the signed document back to the solicitor for final verification. The solicitor will then sign and stamp the document, making it legally valid. The finalised document will either be sent back to you or directly to your solicitor if applicable.
Cost of a Statutory Declaration for a Name Change
The cost for processing a statutory declaration is £151 (including VAT) per person. This fee covers the solicitor’s witnessing service and the legal validation of the document. Appointments are typically available within one working day, making it a quick and efficient process.
Where to Use Your New Name
Once you have obtained a valid statutory declaration for your name change, you can use it to update various records and documents, including:
- Passport
- Driving licence
- HMRC tax records
- Bank accounts and financial institutions
- National Insurance records
- Utility bills and tenancy agreements
- Medical and employment records
Different organisations may have their own requirements for updating records. Some may accept a statutory declaration alone, while others may request additional supporting documents.
Legal Implications and Restrictions
- Fraudulent Intentions: Changing your name for fraudulent purposes (e.g., to avoid debts or criminal records) is illegal and punishable by law.
- Criminal Offence: It is a criminal offence to knowingly make a false statement in a statutory declaration.
- Marriage and Divorce: If changing your name after marriage or divorce, some institutions may require a marriage certificate or divorce decree instead of a statutory declaration.
- Children’s Name Change: If changing a child’s name, consent from all legal guardians is required.
Conclusion
Using a statutory declaration to change your name in the UK is a legally recognised and cost-effective process. By following the correct steps, completing the necessary paperwork, and having your declaration witnessed by a solicitor, you can officially adopt your new name.
Ensure that you update all relevant documents and inform necessary authorities to avoid complications. If you have any doubts about the process, consulting a solicitor can help clarify any legal aspects. With statutory declaration services now available via video conferencing, changing your name has never been easier.
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