Statutory Declaration UK: When You Need One & How to Get It Fast

A statutory declaration is a legally recognized document in the UK used to affirm the truth of a statement. It is commonly required for legal, administrative, or commercial purposes, such as name changes, lost documents, or financial matters. In this guide, we will explain when you need a statutory declaration, how to create one, legal requirements, costs, and where to get it done quickly.

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What is a Statutory Declaration?

A statutory declaration is a formal, written statement of fact that is voluntarily declared to be true under the Statutory Declarations Act 1835. This declaration is signed in the presence of an authorized person, such as a solicitor, notary public, or commissioner for oaths.

It is different from an affidavit, which is typically used in court proceedings, whereas a statutory declaration is used for general legal and administrative purposes.

When Do You Need a Statutory Declaration?

You may need a statutory declaration in several situations, including:

• Name Changes – When updating your name legally without a deed poll.
• Lost or Missing Documents – Declaring lost certificates, passports, or contracts.
• Financial Matters – Confirming identity or assets for banks and government agencies.
• Business Purposes – Declaring ownership, solvency, or other business-related statements.
• Legal or Immigration Processes – Providing sworn statements for visa or residency applications.
• Property Transactions – Confirming land ownership or inheritance matters.

If you are unsure whether you need a statutory declaration, consult a solicitor or legal expert

Legal Requirements for a Valid Statutory Declaration

A statutory declaration must meet specific legal requirements to be valid:

1. Written Statement – The declaration must be typed or written clearly.
2. Correct Wording – It should include the standard statutory declaration wording:
   "I [full name] do solemnly and sincerely declare that [statement of fact] and I make this solemn declaration conscientiously believing the same to be true and by virtue of the Statutory Declarations Act 1835."
3. Signed in Front of an Authorized Witness – A solicitor, notary public, or commissioner for oaths must witness and sign it.
4. Dated and Properly Formatted – The document should be properly structured and signed with the date of declaration.

Failure to meet these requirements could result in your declaration being invalid or rejected.

How to Write a Statutory Declaration (Step-by-Step Guide)

If you need to draft a statutory declaration, follow these steps:

1. Start with the Title

At the top of the page, write "Statutory Declaration" in bold or uppercase letters.

2. Identify Yourself

Begin with your full legal name, address, and occupation. Example:

I, John Smith, of 123 London Road, London, a financial analyst, do solemnly declare…

3. State the Declaration Clearly

Provide a clear, factual statement. Be concise and avoid unnecessary details. Example:

… that I am the rightful owner of the lost share certificate for XYZ Ltd and have not transferred ownership to any other party.

4. Include the Standard Legal Wording

Conclude with:

"I make this solemn declaration conscientiously believing the same to be true and by virtue of the Statutory Declarations Act 1835."

5. Sign the Document in Front of an Authorized Witness

Do not sign the document until you are in the presence of a solicitor, notary public, or commissioner for oaths.

Where to Get a Statutory Declaration Witnessed

A statutory declaration must be signed in front of an authorized witness, such as:

• Solicitors – Most law firms offer this service for a small fee.
• Notary Public – Required if the declaration is for international use.
• Commissioner for Oaths – Many legal professionals hold this title.
• Local Magistrates’ Court – Some courts offer declaration witnessing services.

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How Much Does a Statutory Declaration Cost?

The cost of a statutory declaration varies depending on where you get it witnessed. Prices can fluctuate depending on urgency and location.

How to Get a Statutory Declaration Quickly

If you need a statutory declaration urgently, here are some tips:

• Book an Appointment with a Solicitor – Many law firms offer same-day services.
• Use Online Legal Services – Some providers allow virtual witnessing.
• Visit a Local Notary Public – Walk-in services may be available.
• Check with a Magistrates’ Court – Some courts offer fast-tracked declarations.

Acting quickly and ensuring your document is properly formatted can help avoid delays.